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Job Title: Accounts Assistant – Permanent Part Time Position (job share)
Location: Old Connaught Avenue, Bray, Co Wicklow
Reporting to: Accounts Administrator

Main purpose: Reporting to the Accounts Administrator, the Accounts Assistant will be responsible for processing Riding School payments for group lessons and pony camps and assisting where appropriate with private lessons and other equestrian related programmes. The Accounts Assistant will also be responsible for taking bookings for the above.

JOB DESCRIPTION: The principal duties and responsibilities include:

1. Communicating with riding school customers to take booking and payments for group lessons and pony camps
2. Sales Order processing; creating Invoices and Statements on a regular basis for Riding School customers (TAS)
3. Editing and maintaining regular use of Excel Spreadsheets – this involves Riding School timetable updates and exporting various reports from TAS to Excel
4. Inputting Debits and Credit receipts and payments from the bank statements to TAS – including customer Credit Transfers and Standing Order payments
5. Maintaining and editing existing customer based “Cloud” database
6. To prepare and update Riding School Timetables and Classes on Salesforce (Cloud)
7. To maintain all records in line with Festina Lente’s Financial Procedures Policy
8. To carry out administrative tasks in consultation with the Accounts Administrator to ensure smooth running of the Accounts Department
9. To provide cover in Reception as required
10. To comply with the Health & Safety Requirements of Festina Lente
11. To attend staff meetings and training as required
12. To build and maintain excellent working relationships with colleagues, service users and trainees of Festina Lente
13. This job description is not exhaustive and other duties may be assigned from time to time in accordance with the needs of the organisation. This job description may be revised to take account of changing circumstances or requirements

PERSON SPECIFICATION
The person appointed to this role will ideally meet the following requirements:
• Would hold or be working towards an ATI certificate or related accountancy qualification
• A strong understanding of the workings of an office (with a minimum of three years’ experience in a related field)
• Experience or a strong understanding of “TAS” or similar accountancy software
• Experience and a strong understanding of Excel
• Experience in “On Line Banking”
• Experience working with a Database software
• Aptitude with working on online based software (Salesforce, SagePay, POP)
• Committed to encouraging continuous improvement and learning
• Manages your own workload effectively while responding creatively and flexibly to new demands.
• Strong organisation and communication skills
• Has the capacity to integrate well with, and contribute to, an evolving organization

PERSONAL ATTRIBUTES

• Excellent communication and interpersonal skills and an ability to adapt communication styles to suit the needs of individual trainees, service users, staff members and clients of Festina Lente
• An ability to maintain calm and composed in a busy and demanding environment
• An ability to multitask
• Confidence in one’s own strengths and ability
• Self-motivated with a proven ability to work to deadlines

Hours: 19.5 hours per week

Working Hours: Ideally afternoons but consideration will be given to mornings or a combination of mornings and afternoons

Click here to read the Full Riding School Accounts Assistant Job Description November 2017

HOW TO APPLY

Closing Date for Applications: Friday 8th of December, 2017.

We do not accept CV’s, click here to fill in our online job application form: http://festinalente.ie/about-us/job-vacancies/festina-lente-job-vacancy-application-form/ .

Please email Catherine Buckley catherine.buckley@festinalente.ie if you have any queries.

Interviews will be held on Monday the 18th of December, 2017