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JOB DESCRIPTION

Job Title: Equestrian Center Administrative Assistant
Reports to: Equestrian Center Manager

Festina Lente Enterprises: Overview
Festina Lente Enterprises is a not-for-profit organisation, providing a unique range of equestrian
and horticultural activities, training, events and employment services options with a
strong emphasis on social inclusion, choice and personal development. The campus has been
situated in the grounds of Old Connaught House (former the residence of the Plunkett family) since
1996 and was previously located in Spruce Lodge in Kilternan between 1988 and 1996. The
organisation will be moving location to new premises by 2024 due to the expiry of its current lease.
The Equestrian Center provides a wide range of equine-based activities to over 300 clients each
week. The Equine Assisted Activities include private and group lessons, pony camps, therapeutic
riding, equine assisted learning and supported helper lessons amongst others equine-based
activities. There are 20 staff members involved in the Equestrian Center working with 36 equines.

Key Responsibilities of this position include:
 Dealing with all queries for lessons (note : lessons refers to all equine based and/or assisted
activities)
 Taking bookings for lessons
 Liaising with accounts for all lessons booked
 Creating and updating timetables
 Managing the Time Management System
 Liaising with staff on annual leave/sick leave etc.,
 Liaising with the Yard Manager in relation to lesson cancellations
 Updating Salesforce
 Maintaining data for the purpose of returns to funders

Reporting Relationships
The Equestrian Center Administrative Assistant will report to the Equestrian Center Manager
The Equestrian Center Administrative Assistant will have a close working relationship the
Accounts Staff , Yard Manager and Head of Coaching.

The Person
The successful candidate will be expected to have:
 An appropriate qualification in administration
 Excellent experience and competency in excel
 A minimum of 3 – 5 years continuous part time or full time work in a similar environment
i.e. bookings, customer intractions and liaising with key staff
 Excellent customer service skills
 Excellent organisational and ICT skills
 Commitment to the vision, mission and values of Festina Lente Enterprises
 A work ethic that values integrity, flexibility and a commitment to creating the conditions
for trust and collaboration through dialogue and teamwork
 A high level of motivation, experience and capacity for working on one’s own initiative
 Maintain highest standards of ethics, accountability and confidentiality in all aspects of
work
 Must enjoy working in both an indoor and outdoor environment
 Must enjoy working in an environment characterised by diversity, multiple profiles of
people, horses and horticulture
 A sense of fun and curiosity

The following experience is an advantage:
 Experience of working in an equestrian environment
 Experience of working with people with a disability or affected by socio economic
disadvantage
 Experience of working in a Pobal supported Community Service Programme

CONDITIONS OF EMPLOYMENT

Salary: The salary for this position ranges between €28,500 and €32,000
(commensurate with experience and pro rata to part time hours of 22
hours per week)
Pension: Employees have access to PRSA scheme.
Working Week:
Monday to Friday
8.30am – 1.00pm Monday to Thursday
8.30am – 1.30pm Friday
Working Hours: 23 hours per week
Travel & Subsistence: There may be a requirement from time to time to travel outside normal
working hours. A fleet of vehicles is available however; travel will be paid in accordance with
Festina Lente travel rates in the event that your own personal vehicle is needed.
Annual Leave: Annual Leave will be 21 working days; entitlement to 9 public holidays will be
added to annual leave entitlement to facilitate the needs of the yard. Compulsory Leave must be
taken in:
 February (School Mid Term Break)
 Easter (School Holidays)
 August (School Holidays)
 Halloween (School Mid Term Break
 Christmas (School Holidays)
Duration of contract: Permanent Part time
Location of the position: Old Connaught Avenue, Bray, Co. Wicklow.

HOW TO APPLY 

Closing Date for Applications:
Informal enquiries can be made by contacting Clodagh Carey at clodagh@festinalente.ie or phoning
01 272 0704 (ext.201).
Application forms can be found on our website https://web.archive.org/web/20180417021140/http://festinalente.ie:80/about-us/job-vacancies/festina-lente-job-vacancy-application-form/

Interviews

Please Note:
The Interview will consist of two parts: The formal and first part of the interview will consist of a
panel interview and the second part will consist of a practical assessment of excel.
Both parts are likely to take a total of 1 hour

Closing Date of Applications
Completed application forms should be received by 31st July 2020and interviews will take place on
Friday 14th August 2020 in Festina Lente taking in to consideration social distancing guidelines.

Selection Process
Only applications received on the relevant application form will be considered. Applicants
who do not fulfil the criteria as specified will not be considered.

Selection will involve short listing of applicants for interview based on the criteria for the position
as outlined in this job description.

 

FESTINA LENTE CHILD PROTECTION POLICY / GARDA VETTING / MANDATORY
DECLARATION
Garda Vetting for all employees and volunteers is compulsory and those candidates invited for
interview will be asked to complete a Garda Vetting form for submission at that time.

 

The successful candidate will be provided with a copy of the Festina Lente Child Protection Policy
and will be required to sign their acceptance of the contents of this document.

 

A Mandatory Declaration Form must be signed in advance of commencement of employment.

 

A file may be formed for future vacancies.

 

Festina Lente is an equal opportunities employer and welcomes suitably qualified applicants from all sections of society

 

 

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